Managing your time with Lotus Notes
This training course combines our Time Management course with the functions of Lotus Notes. It is not required to have access to a computer station for the training course, since we will provide an illustrated step-by-step guide to assist you in setting up your Lotus Notes environment. This user guide will also serve as a workbook and reference guide. Mastering the use of Tasks is a key-element of efficient time management. Hence our training course puts a lot of emphasis on the Task tool of the software. The various options and strategies offered by Lotus Notes will be explored in this training. At the end of this training, you will have acquired time management principles, you will be familiar with best practices and you will know how to apply them in the Lotus Notes environment.


OBJECTIVES
> To optimize your time management
> To take full advantage of what Lotus Notes has to offer for Time Management
> To centralize your time management into one single tool

WHO IS THIS TRAINING COURSE FOR
This training course is offered to all employees and managers, because we all have time to manage, regardless
of our role in the enterprise. To develop an authentic time management work culture, each individual must master the fundamentals of sound time management and its related techniques.



OBJECTIVES
  • Identifying and mastering your Time Management processes
  • Getting rid of accumulated paper and virtual documents
  • Combining everything in one single tool
  • Transforming Lotus Notes into a genuine navigating tool
  • Getting to know the best Lotus Notes options for Task management
  • Managing Tasks and Calendar together
  • Managing multiple projects simultaneously
  • Controlling internal and external communications
  • Decreasing the various sneaky ``time-wasters``
  • Handling emergencies and the unanticipated events
  • Monitoring and governing deadlines
  • Conducting good follow-ups
  • Never forgetting anything
  • Efficiently planning daily, midterm and long term activities
  • Governing your use of time according to your real priorities

QUALITEMPS APPROACH

The method by which we manage time is without a doubt one of the most important processes of a business. Mastering time management is the foundation of all improvement efforts. The strong point of our training course is the practical and technical approach of time management that we propose. We think that it is first and foremost a skill, built upon acquired know-how. Our method is simple and usable in all work situations. Our commitment
is to provide participants with tangible tools that will significantly improve individual and team efficiency.




DETAILED TRAINING COURSE CONTENTS
  • Introduction: the value of time
  • Identifying the most common hurdles to time management
  • How to set up a thorough time management system
  • Applying the WHEN principle
  • Linking Lotus Notes with time management
  • Navigating easily in Lotus Notes
  • Configuration of Lotus Notes to optimise the Task tool
  • Effective use of Lotus Notes tools for time management
  • Configuration of Lotus Notes to optimise the Task tool
  • Setting up various Task Views according to specific needs
  • Creating Tasks according to time management best practices
  • Using Categories in Lotus Notes
  • Why your Inbox should be empty at the end of the day and how to do it
  • Email lifecycle and management
  • How to improve email management at receiving and sending
  • How to transform an email into a Task
  • How to disable alerts at email receiving
  • Creating performing messaging rules
  • Project management with Lotus Notes tools
  • The importance of combining everything in one single tool
  • Managing long Tasks and various projects with Lotus Notes tools
  • Breaking down Tasks or projects into subtasks
  • Managing the subtasks of a Task or project
  • The ``immediate action syndrome``
  • Methods for managing new developments and keeping track
  • Tips for never forgetting anything
  • Taking your manageable time into consideration
  • Grouping Tasks
  • Skillfully managing telecommunications
  • Centralizing communications
  • Negotiating the use of your time
  • Time management as a collaborative instrument for working teams
  • Effective communication
  • The art of delegation
  • Accepting a mandate
  • Balancing your workload
  • Establishing priorities
  • Planning for short, medium and long term
  • Your personal action plan

PEDAGOGICAL APPROACH
  • Interactive presentations
  • Real-life examples
  • Demonstrations of proposed methods
  • Practical exercises
  • Personal action plans produced during the training course

TRAINING COURSE MATERIAL
  • Complete reference guide
  • Software configuration guide for Lotus Notes environment
  • Self-evaluation test

This training is offered on-site and is tailored to your needs. We invite you to contact us or prices and availabilities.

Find out more about our preferential rates policy to see if you are eligible.
TRAINERS


René-Louis Comtois

Johanne Bertrand

Mélanie Drainville

David Mascolo

Isabelle Gagné

Monique Dallaire

Jean-Luc Dion




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